Moving your workplace or data center is far more complex and challenging than moving your residence. This is because mission critical information is at risk during each point of the move, which opens the entranceway to data breaches inside your company. If an office move isn’t handled appropriately, your business could face overwhelming consequences.
Make sure you work with a professional office moving company that is compliant with all federal and state records management laws. These companies can help you move your workplace using secure procedures, and limit the risks and liabilities of a data breach. Even with the assistance of these professional office movers, you may still find steps you must try protect your sensitive data as well as your business before the move.
Select a Project Manager
Assigning a team member to oversee the entire move is crucial throughout your office relocation. This experienced and knowledgeable person might help with the pre-planning process, coordinate with the office mover, and manage any relocation conditions that might arise.
Eliminate Obsolete Technology and Office Items
Avoid moving old technology, equipment, and office furniture you do not use to the new location. Go through your workplace and locate unwanted networking equipment, computers, printers, phones, furniture, and copiers that could be destroyed or donated. Your workplace moving company may have a disposal service that can remove and dispose of the items for you.
Use a Secure Chain of Custody
Your confidential business, customer, vendor, and employee data must be moved safely and smartly aswell. A secure chain of custody means that all paper documents and files in your workplace are relocated minus the risks of a data breach.
A professional office moving company use industry-leading chain of custody protocols throughout the relocation, while still making your move as efficient as you possibly can. These procedures include moving your records with gondolas which are wrapped in plastic with security seals, and giving the authority to slice the seal to only one person.
Store Old Records Wisely
Old records are at risky for data breaches because companies rarely put just as much emphasis on protecting outdated or unwanted records. However, any record which has customer data or company information puts your business at significant risk. Your best option is to use an office moving company that also owns a secure records storage facility. You’ll save well on moving costs and space at the brand new location, and you can lessen your risk for data breaches in the process.
Hire the proper Office Mover
There’s a big difference between using an experienced office moving company and a normal mover that doesn’t focus on commercial relocation. dallas tx commercial movers need to hire a qualified office mover with data and records management expertise to secure your digital and paper files through the move.
A professional office mover can make the relocation process as seamless as possible, which means your company will undoubtedly be back up and running quickly after the move. Some things to look before you hire an office moving company include:
? Records management experience
? Records storage and destruction capabilities
? Secure chain of custody moving procedures
? Specialized pallets and materials that move IT and office equipment safely and securely
? Managed moving services and reconnect assist with help you set up at the new location
? Employees who have undergone extensive background checks and so are trained in the intricacies of office relocations and records moving
? Compliance with all federal and state regulations, including HIPAA
If your organization is planning an office move, you probably already understand the complexity of the procedure and the significance of putting your sensitive data in the hands of a mover you can trust. You only want to work with a reputable office moving company that uses best practices and cutting-edge equipment.